From: DDDH Send Date: May 1, 2008 12:24:33 PM CDT To: DDDH@LISTSERV.UIC.EDU Subject: CAPE Reply-To: DDDH Send May 1, 2008   Deans, Directors, Department Heads, Chairs, and Faculty All Academic Professional Staff   Chancellor’s Academic Professional Excellence Award (CAPE)   The Chancellor’s Academic Professional Excellence Award (CAPE), established in 1988, recognizes the demonstrated excellence of academic professional staff, encourages their professional development, and indicates the institution’s high regard for the contributions of this key segment of the academic community.   Each year, a maximum of four academic professionals may receive the CAPE Award.  The award provides a $1,000 permanent increase to the individual’s salary, along with a $2,000 one-time cash award.   UIC faculty, academic professionals, support staff, or students can make CAPE nominations.  Resubmission of past nominees is encouraged.  The nominating form, application procedures, and eligibility criteria are attached, and they are also available on the APAC homepage:  http://www.uic.edu/orgs/apac/cape.htm.   The deadline for receipt of nominations and all supporting credentials is noon on Friday, August 29, 2008.  CAPE Awards will be presented in November, at a special reception as part of UIC Employee Recognition Week.   If you have any questions, please contact Karen Ein, Chair, 2008 CAPE Selection Committee (kein@uic.edu 6-4241).  Information also will be posted on the APAC website (http://www.uic.edu/orgs/apac ).                                                                         Sincerely,                                                                           Eric Gislason                                                                         Interim Chancellor Attachments  CAPE2008 Nomination Information.doc From: DDDH Send Date: May 1, 2008 1:04:39 PM CDT To: DDDH@LISTSERV.UIC.EDU Subject: CORRECTION: CAPE 2008 Reply-To: DDDH Send May 1, 2008     Deans, Directors, Department Heads, Chairs, and Faculty All Academic Professional Staff   Chancellor’s Academic Professional Excellence Award (CAPE)     The Chancellor’s Academic Professional Excellence Award (CAPE), established in 1988, recognizes the demonstrated excellence of academic professional staff, encourages their professional development, and indicates the institution’s high regard for the contributions of this key segment of the academic community.   Each year, a maximum of four academic professionals may receive the CAPE Award.  The award provides a $1,000 permanent increase to the individual’s salary, along with a $2,000 one-time cash award.   UIC faculty, academic professionals, support staff, or students can make CAPE nominations.  Resubmission of past nominees is encouraged.  The nominating form, application procedures, and eligibility criteria are attached, and they are also available on the APAC homepage:  http://www.uic.edu/orgs/apac/cape.htm.   The deadline for receipt of nominations and all supporting credentials is noon on Friday, August 29, 2008.  CAPE Awards will be presented in November, at a special reception as part of UIC Employee Recognition Week.   If you have any questions, please contact Karen Ein, Chair, 2008 CAPE Selection Committee (kein@uic.edu 6-4241).  Information also will be posted on the APAC website (http://www.uic.edu/orgs/apac ).                                                                               Sincerely,                                                                             Eric Gislason                                                                         Interim Chancellor Attachments   From: DDDH Send Date: May 2, 2008 9:42:43 AM CDT To: DDDH@LISTSERV.UIC.EDU Subject: Assistant Director for Finance & Management Reply-To: DDDH Send The School of Public Health Office of the Dean is seeking an Assistant Director for Finance & Management. Under administrative supervision the Assistant Director for Finance and Administration, provides support to the Director of Finance and Administration, serving as a staff advisor and performing professional finance and administrative support tasks. The Assistant Director will assist in the development and implementation of programs, policies and objectives related to the School and the Office of the Dean, and assist the director with overall management in the areas of finance, planning, and human resources, serve as Program Manager for the Office of the Dean, participate in the development of programs, departmental objectives and long-range planning. The Assistant Director will be responsible for direct supervision of the day-to-day operations of the Dean’s Office, provide overall leadership on special projects for the director and serve as an expert in a specific area, providing reports, analyses, information, and recommendations to the director. The Assistant Director will be responsible for overall leadership and coordination for program development, or administrative and financial operations of the unit which will include providing user assistance with the UI core-applications as well as training & advice to new Fiscal Administrators within SPH on business & financial processes   Minimum qualifications: • Master’s degree in business or related field • Minimum four years experience in a university academic management position • The position requires extensive knowledge of UIC Academic and faculty human resources policies and procedures, UIC business and finance policies and procedures, including the administration of grants and contracts, and  familiarity with the University administrative structure, and • Experience with University administrative systems, particularly as they relate to fiscal and human resources management including Banner, Salary planner, Nessie New Hire, InfoEd • Experience with University data and reporting systems including the Data warehouse, Business Objects, Eddie and Infoview   For fullest consideration applicants should electronically provide a cover letter, resume and list of references no later than May 23, 2008 to Jackie Finch, (jfinch@uic.edu), Office of the Dean, School of Public Health, 1603 W. Taylor, Chicago, Ill  60612.  The University of Illinois is an Affirmative Action/Equal Opportunity Employer. From: DDDH Send Date: May 2, 2008 10:54:28 AM CDT To: DDDH@LISTSERV.UIC.EDU Subject: FY09 Benefit Choice Periods Reply-To: DDDH Send May 2, 2008 The State Department of Central Management Services (CMS) has announced that there will be two Benefit Choice enrollment periods this year.  Benefit Choice is the only time during the year when all benefit eligible employees may make changes to their State of Illinois benefit plans and coverage levels without a qualifying event requirement. The first Benefit Choice Period is being held from Thursday, May 1 through Saturday, May 31, 2008.   Elections will be effective July 1, 2008.  A second Benefit Choice Period will be held at a later date. To make enrollment changes, or for further information on Benefit Choice, employees should visit NESSIE at http://nessie.uihr.uillinois.edu, select the Benefits Tab, and then click on "Benefit Choice" under the “Benefits Enrollment and Changes” heading. If you would like a representative from the Benefits Service Center to meet with a group of your employees to discuss benefits during the Benefit Choice periods, please contact Tim Gavin at 312-996-1848 or send email to gavin@uillinois.edu. From: DDDH Send Date: May 7, 2008 11:18:10 AM CDT To: DDDH@LISTSERV.UIC.EDU Subject: e-Teaching Symposium: Blended Learning at UIC Reply-To: DDDH Send Attention Deans, Directors and Department Heads:   Please join us for the e-Teaching Symposium on Tuesday, May 13th.   The symposium will provide in-depth information about UIC’s Blended Learning Initiative, including opening remarks from Provost Tanner as well as a panel of UIC faculty, who have taught blended courses, and students, who have participated in blended courses at UIC. UIC currently offers 14 blended programs and 5 blended courses where 25-74% of classroom based instruction is replaced by online activity and instruction.   At this extended symposium, Provost Tanner will first provide an overview of the Blended Learning Initiative, followed by the plan for implementing this grant-funded effort and an explanation of the support systems in place to advance this initiative. A panel of UIC faculty will then share their experiences in blended teaching. Finally, students who have participated in UIC’s preliminary blended offerings will share their experiences, observations and recommendations.   Continental breakfast will be provided to attendees at this final e-Teaching event of the academic year.   HOW MUCH DOES IT COST? There is no cost to attend this event, but registration is required. The registration deadline is May 12, 2008.   WHEN AND WHERE IS THE E-TEACHING SYMPOSIUM? Tuesday, May 13 from 9 to 11:30.   Student Center East, Room 302 750 S. Halsted St, Chicago, IL 60607   HOW DO I REGISTER FOR THE SYMPOSIUM? Register for this event by visiting our website: http://www.uic.edu/depts/oee/eteaching/. Call: (312) 355-0423 E-mail: exedworkshops@uic.edu   We hope you will be able to join us for this valuable experience. Should you have any questions or concerns, please contact UIC External Education using the above information. From: DDDH Send Date: May 8, 2008 1:41:57 PM CDT To: DDDH@LISTSERV.UIC.EDU Subject: Designating an Office of Sustainability Departmental Liaison – UIC EcoRep Reply-To: DDDH Send The Office of Sustainability is launching a number of campus greening initiatives that will affect each unit on campus, specifically related to recycling and energy conservation.  To help facilitate communication and implementation at the unit level, we would like each department to designate a staff member to serve as a liaison – UIC EcoRep – to the Office of Sustainability.   The UIC EcoRep is expected to: (1) work within their unit/department to disseminate information on how to participate in the recycling and energy conservation programs and (2) communicate with the Office of Sustainability regarding issues that arise in implementing these programs.  In terms of time commitment, the UIC EcoRep would attend a one-hour training session, be added to a listserv to receive updates and information about the programs, and be asked to organize 2-3 meetings, brown bags or information sessions per year for his/her department to discuss sustainability programs on campus.   The person you select among your staff should be interested in participating and promoting recycling and other outreach initiatives in your department.  This person does not need to be a director or in charge of your facilities.  The ideal representative is someone who has an interest in the environment and sustainability.   We ask that you designate your department’s UIC EcoRep by June 2, 2008 and send the following information to Dan Fredman (dfredm2@uic.edu):   •           Name of unit/department •           Name of liaison •           Phone number •           Email •           Office location •           Mail code   If you have any questions about the UIC EcoRep program, please contact the Interim Associate Chancellor for Sustainability, Cynthia Klein-Banai at cindy@uic.edu. From: DDDH Send Date: May 12, 2008 9:21:37 AM CDT To: DDDH@LISTSERV.UIC.EDU Subject: STUDENT EMPLOYMENT GUIDELINES and WAGE PLAN effective July 1, 2008 through June 30, 2009 Reply-To: DDDH Send May 12, 2008    TO:         Deans, Directors, Department Heads and Chairpersons FROM:   Andres Garza                 Director of Career Services RE:         STUDENT EMPLOYMENT GUIDELINES and WAGE PLAN effective                July 1, 2008 through June 30, 2009 The following student employment guidelines and student wage plan are effective July 1, 2008 and represent the State Minimum Wage Increase, as well as a $0.25 increase to the hourly salaries on the current wage plan.  Guidelines and Practices for Student Employment First Time Hires and Starting Rates All students employed for the first time should be paid the beginning rate of pay for the classification in which the student is employed. Starting rates are the minimum rate for each classification. If a student possesses experience, education and/or other qualities that may justify a higher beginning rate of pay, a written justification must be sent to the Student Employment Office. Students can be paid a higher salary upon receiving approval by Student Employment. Change in Positions A student who is currently employed and wishes to change to another student employment position can be granted an increase in salary if the beginning rate of the new approved classification is at a higher rate than the one in which the student currently is employed. Nepotism University policy provides that an individual cannot initiate or participate in institutional decisions that involve a direct benefit (employment, retention, promotion, salary, leaves, etc.) to a member of the individual's immediate family. "Immediate family" includes the individual's spouse, children, relatives (e.g., all descendants of the individual's grandparents), and the spouse of any of the foregoing. Preference The University of Illinois at Chicago gives preference in providing jobs to students who are enrolled at this University. Nevertheless, students who attend other State-funded universities are eligible for employment if they carry one-half of the normal workload of a regularly enrolled full-time student at that institution. The state universities are: Chicago State University Eastern Illinois University Governors State University Illinois State University Northeastern Illinois University Northern Illinois University Southern Illinois University at Carbondale Southern Illinois University at Edwardsville State Community College of East St. Louis University of Illinois at Chicago University of Illinois at Springfield University of Illinois at Urbana-Champaign Western Illinois University Students who are not enrolled in a state university, but do attend other universities and junior colleges, or are high school students, can be hired as Extra Help student employees and are subject to the provisions of the Student Employment wage plan. Student Employment Wage Plan for July 1, 2008 through June 30, 2009 The new student employment wage plan will take effect July 1, 2008 representing the State Minimum Wage Increase to $7.75/hour and a $0.25 increase to the hourly salaries on the current wage plan. Depending on internal departmental approval and budget, student employees will be eligible for increases, based on merit, anniversary or reclassifications. All student employees in the payroll system with an hourly rate below $7.75 will automatically be raised to the new minimum rate. Student employees who are in the payroll system as of July 1, 2008, but are above the campus minimum ($7.75), will remain at their current salary. However, with appropriate departmental approval, increases can be submitted via a Personnel Information Transmittal Report (PITR) with the appropriate change of information, including movement to the new rate for the previous step assigned. Students hired and rate changes made after July 1, 2008, must be placed in a classification with a rate of pay corresponding to the new student pay scale listed on the Student Employment Website. Questions regarding these guidelines or the wage plan should be directed to the Student Employment Office at extension 6-3130. cc: Student Employment Representatives From: DDDH Send Date: May 13, 2008 10:57:46 AM CDT To: DDDH@LISTSERV.UIC.EDU Subject: Employee Performance Review 2008 DDDH Letter from VC for Human Resources Reply-To: DDDH Send May 12, 2008   To:          Deans, Directors, and Department Heads Human Resources Advisory Group (HRAG) Members   From:     John Loya Vice Chancellor for Human Resources   Re:          Employee Development Program   The Employee Development Program (EDP) supports the continued development of UIC’s Academic Professional and Support Staff.  One element of EDP is an annual opportunity to review an employee’s performance with an eye towards establishing mutually agreed upon development goals.  Each year the Employee Performance Review (EPR) is conducted from May through July (unless otherwise directed by specific policies in a department).   The ERP has two major elements:   1)       Annual Performance Review a)       Review and discuss employee job description and job duties (Supervisor and employee) b)       Complete UIC Performance Review Form i)         Supervisor and direct report complete form individually ii)       Supervisor and direct report meet to review completed form and discuss annual performance c)       Finalize and sign completed UIC Performance Review Form (Supervisor and employee) d)       File signed copy of UIC Performance Review Form in the employee’s DEPARTMENT personnel file   2)       Ongoing Feedback a)       Leverage Annual Performance Review as an employee development reference tool b)       Facilitate periodic “development” discussions with employee throughout the year   The Performance Review Form is available online at http://www.uic.edu/depts/hr/develop/EDP/edp.html. For your convenience, the form may be completed online or printed (for completion) as a Microsoft Word document.   Training for supervisors scheduled to conduct EPR’s will be held in the Human Resources Building (HRB) at 715 S. Wood Street, Room B-1 as follows:   ·         Wednesday, May 21 from 9:00 – 11:00 am           Course number 052108 ·         Tuesday, May 27 from 1:30 - 3:30 pm.                   Course number 052708 ·         Thursday, June 5 from 9:00 – 11:00 am                                Course number 060508 ·         Friday, June 20 from 9:00 – 11:00 am                    Course number 062008   A description of the Employee Performance Review Workshop for Supervisors is available on the UIC Human Resources website at http://www.uic.edu/depts/hr/develop/EDP/edp.html.   Should you or members of your staff be interested in attending an EPR training session, please register online for the preferred session at http://www.hr.uic.edu/develop/training/registration.html.   If you have questions about this process or the Performance Review form, please contact Alan Scott at (312) 996-4014 or alascott@uic.edu.   Thank you for encouraging employee development through the Annual Performance Review Process.     From: DDDH Send Date: May 14, 2008 10:06:14 AM CDT To: DDDH@LISTSERV.UIC.EDU Subject: 2008 CCTS Scholars Program – Request for Applications Reply-To: DDDH Send University of Illinois at Chicago’s Center for Clinical and Translational Science Scholars Program   APPLICATION DEADLINE:  June 30, 2008    All applicants should refer to the MS in Clinical and Translational Science curriculum at www.crtp.uic.edu for examples of didactic coursework that may be included in the “Nature of Training Program” section of the application.    For questions regarding the program, please contact Jack Zwanziger at 312/996-1062 or jzwanzig@uic.edu or Phillip Marucha at 312/413-1160 or marucha@uic.edu.   For questions regarding the application process, please contact Susan Lynch at 312/413-5429 or slynch2@uic.edu.     PROGRAM ANNOUNCEMENT­CALL FOR APPLICATIONS See www.crtp.uic.edu for information and application forms.   The University of Illinois at Chicago (UIC) invites applications for the 2008 Center for Clinical and Translational Science (CCTS) Scholars Awards to support the research efforts and career development of scientists dedicated to patient oriented research.  Grants will support clinical research training and career development for individuals in clinical disciplines and professions, including medicine, dentistry, nursing, psychology, pharmacy, and physical and occupational therapy. The grant program seeks to develop well-structured and well-recognized career development pathways that lead to the exploration of new approaches in patient-oriented, epidemiological, behavioral, health services, and outcomes research.  As a CCTS Scholar, individuals will be provided 75 percent release time (50 percent for surgical specialties) to take relevant courses and conduct research under the CCTS Scholars Program for a period of 2-5 years. In addition, they will receive $50,000 in total ($25,000/year in each of the first two years of their appointment) to support their scholarly activities.  We intend to select up to two scholars in this round.   Goals of the Scholars Program The CCTS Scholars Program is intended to accelerate career progression in clinical and translational research of clinicians who have demonstrated a commitment to research. The CCTS Scholars Program will pair scholars with mentors who will provide appropriate guidance in developing individualized curricula and career plans to help them become national leaders in interdisciplinary clinical and translational research.  Guidance will be provided in all aspects of clinical and translational research including developing a research project, competitively garnering external support, developing and managing a research team, and integrating within interdisciplinary teams/centers. UIC is dedicated to increasing the participation of individuals currently underrepresented in the biomedical, clinical, behavioral, and social sciences. This includes underrepresented racial, ethnic, social, cultural, economic, or educational backgrounds that may have inhibited an individual’s ability to pursue a career in health-related research up to this point. UIC acknowledges that diversifying the student and faculty bodies improves the quality of the training and educational environment.   Curriculum Overview A Mentoring Committee will be developed from an interdisciplinary assemblage of UIC faculty with a demonstrated commitment to mentoring. These mentors will provide curricular, methodological, scientific, and career guidance for the scholar, enhancing interdisciplinary support.  Scholars will meet with their mentoring team to review the scholars experience and interests to develop a detailed individualized research career development plan.  Once finalized, the plan will serve as a guide through the CCTS Scholars Program experience.  One element of this individualized plan is to ensure that the scholar will have the skills and knowledge required to succeed in a career in clinical and translational research (as defined by the MS in Clinical Translational Science) that recognizes their existing knowledge, skill level, and research interests. The second component of the CCTS Scholars Program Plan is mentored research.  Research experiences may be gained in a range of settings, depending on whether the research is basic, clinical, or community-based. The program plan will specify the research questions, study approach, the expected outcome of the research (e.g., publications, preliminary data, etc.), and timeline. The third component of the Scholars Program Plan is to develop a thorough understanding of the detailed approach required to secure external funding.  For the internally funded K12, that could include an application for a K award, (e.g., K08 or K23), R03, R21, R01, or participation on a Center or Program Project grant. By the end of the first two years, scholars will generate and submit a research proposal for a training grant or peer reviewed small-grant funding.  Scholars with more formal research training would submit an application to NIH or other peer-reviewed funding source.  The final component of the Scholars Program Plan should be a career plan that would address promotion and tenure issues including time commitments, teaching, and clinical service. The Scholar would be encouraged to meet with members of the mentoring committee regularly, on a weekly or bi-weekly basis.  This environment will provide the scholar with continuing access to mentors in order to assure the needed career guidance.  Achievements and awards, e.g., publications and grants, will be recorded in the scholar’s Career Portfolio, which is developed as the scholar progresses through the program. The Career Portfolio will also include clinical or teaching activities, teaching evaluations, and any other notable achievements. These portfolios are designed to assist scholars as they advance their careers and compete for tenured positions at UIC or elsewhere.   Qualifications for Selection The primary qualifications for this program include a commitment to a clinical/translational research career, previous academic achievement, research potential, and the availability of appropriate time to devote to the program. Applicants must also have a research and/or health-professional doctoral degree or its equivalent. To be eligible for the CCTS Scholars Program, applicants must be United States citizens, non-citizen nationals, or individuals lawfully admitted for permanent residence and possess an Alien Registration Receipt Card (I-151 or I-551, or some other verification of legal admission as a permanent resident). Individuals on temporary or student visas are not eligible for admission. Former or current principal investigators on any NIH research project grant (this does not include NIH Small Grants (R03) or Exploratory/ Developmental (R21) grants or their equivalents) or equivalent non-PHS peer reviewed research grants that are over $100,000 direct costs per year, or project leaders on sub-projects of program project (P01) or center grants (P50) are NOT eligible to participate as K12 scholars.   Application Requirements and Instructions:   1.      Nomination Letters Written by the Applicant’s Department Chair and Dean: Letters endorsing the applicant’s admission to the CCTS Scholars Program.  The letters should provide a) explicit release time commitments for the applicant (i.e., 75% (50% for applicants in surgical specialties)) and the duration of the commitment; b) how the applicant’s training fits into the mission of the department; c) the commitment to the applicant’s career development after the completion of the program; d) the applicant’s potential for a successful academic career in clinical/translational research; e) the commitment and/or plans for the applicant should the applicant not be accepted to the CCTS Scholars Program; f) efforts, if any, that have been made for faculty appointment, mentoring, space, and other support. 2.      Personal Statement: A statement detailing applicant’s accomplishments to date, career goals and plans. Specifically, applicants should address background information relevant to their interest in clinical research, and how additional training through the CCTS Scholars Program would help achieve these goals. The applicant should provide any prior or ongoing research experience and explain how this might interface with the training program. This statement should be no longer than two pages, single-spaced. 3.      Nature of Training Program: A description of the applicant’s needs for advanced training. Prior completion or recent acceptance into an advanced didactic training program in clinical research or equivalent training (e.g., current degree candidates at a UIC health sciences program). 4.      Curriculum vitae: Current curriculum vitae, including any publications. 5.      Potential Mentor(s) if known: Provide a list of potential mentors and how they may enhance the applicant’s training program. 6.      Letters of Recommendation: Two letters of recommendation from faculty or past clinical/research mentors or advisors who can attest to the applicant’s ability as a clinical/translational research professional.  The letter should address a) the applicant’s previous achievements in research, clinical care, and/or academics; b) the applicant’s potential for a successful academic career in clinical/translational research; c) analysis of the applicant’s career development plans, commitment to research, and how the award would advance these plans. These letters should be placed in sealed envelopes addressed to the CCTS Scholars Program with a handwritten signature of the recommender over the seal. 7.      Copies of Transcripts from all Academic Training: Official undergraduate and any graduate transcripts are required. 8.      UIC Center for Clinical Translational Science Scholars Program Application Form.   See www.crtp.uic.edu for more information and to access application forms. From: DDDH Send Date: May 23, 2008 9:13:39 AM CDT To: DDDH@LISTSERV.UIC.EDU Subject: UIC VEHICLE RENTAL MILEAGE RATE INCREASE Reply-To: DDDH Send May 23, 2008 To: Deans, Directors and Department Heads From: Pablo Acevedo Associate Director, Facilities Management Subject: UIC VEHICLE RENTAL MILEAGE RATE INCREASE As a result of the continued rise and higher cost of fuel and maintenance of our fleet, the Campus Auto Rental Service must increase its rates for the Operation and Maintenance (O & M) of its fleet vehicles by $ 0.05 per mile. The rate for sedans will increase from $0.40/mile to $0.45/mile. Rates for carryalls and vans will increase from $0.55 /mile to $0.60/mile. These new rates will become effective July 1, 2008. Continued escalations in fuel costs may necessitate corresponding rate increases. Thank you. PA/vsv