From: DDDH Send Date: March 3, 2008 1:10:30 PM CST To: DDDH@LISTSERV.UIC.EDU Subject: Processing Payment for SURS 6% Bills Reply-To: DDDH Send March 3, 2008ÊÊ ÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊ Ê TO:ÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊ Deans, Directors, and Department Heads ÊÊÊÊÊÊÊÊÊÊÊÊÊÊ FROM:ÊÊÊÊÊÊÊÊÊÊÊÊ Mo-Yin Tam ÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊ Interim Vice Provost for Faculty Affairs and Professor ÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊ John Loya ÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊ Vice Chancellor for Human Resources Ê SUBJECT:ÊÊÊÊÊÊÊ Processing Payment for SURS 6% Bills Ê In 2005, the General Assembly passed legislation (Public Acts 94-0004 and 94-1057) requiring employer contributions to the State Universities Retirement System (SURS) for any SURS participant who receives salary increases exceeding 6% in any of the four years of final earnings rate (FRE) calculations. The legislative change only applies to participants who retire under the general formula calculation within the SURS Traditional or Portable Benefit plans. Under this new legislation, SURS is able to bill the University of Illinois for the present value of benefits increases resulting in an employeeÕs earnings in their FRE of more than 6% from one year to the next.Ê The full-time equivalent (FTE) earnings of each academic year in the FRE period are limited to 106% of the previous academic yearÕs FTE earnings to yield the Òcapped FTE earningsÓ of each academic year.Ê UIC is now seeing the results of this legislative change and has received a number of bills over the past several months.Ê The University has determined that the retiring employeeÕs department/unit will be responsible for payment of these bills.ÊÊ As the Campus receives these bills, Faculty Affairs Human Resources (faculty bills) or UIC Human Resources (academic professional and civil service bills) will forward the bill and earnings information to the Fiscal Officer for the college/unit impacted.Ê It will be the fiscal officerÕs responsibility to determine whether an appeal is appropriate or if the bill is accurate and payment will be made to SURS.Ê This process is very time sensitive.Ê It requires that an appeal be processed within 30 days of the date SURS originally sent the bill to the University (no allowances for mail time or any processing delays).Ê Payment of the bill, if not appealed, must be made within 90 days of the original bill date.Ê If the bill is not paid within 90 days after is receipt, interest will be charged compounded annually from the 91st day after the receipt of the bill.Ê All University of Illinois at Chicago (UIC) administrators and those responsible for negotiating faculty salary increases, summer appointments, retirement/separation agreements, etc., should be aware of the guidelines and implications of the 6% earnings rule and the possible financial obligations related to this new legislation.Ê More detailed information regarding the bill processing and actions you can take regarding an appeal can be found at the following websites: http://www.uic.edu/depts/oaa/policies_proced.html http://www.uic.edu/depts/hr/uichr/relations/PolicyDocs/HRPP%200500/507-01_021108.pdf Additionally, questions can be referred to the respective human resources office as follows:ÊÊÊ ÊÊÊÊÊÊÊÊÊÊÊ Faculty Affairs Human Resources: Angela Yudt at ext. 5-2412 (email ayudt@uic.edu) ÊÊÊÊÊÊÊÊÊÊÊ UIC Human Resources: Jack McEnery at ext 6-3581 (email jmcenery@uic.edu) cc:ÊÊÊÊÊÊÊ UIC Fiscal Officers ÊÊÊÊÊÊÊÊÊÊÊ Human Resources Advisory Group Members ÊÊÊÊÊÊÊÊÊÊÊ Faculty HR/College Quarterly Group MembersÊ Ê From: DDDH Send Date: March 5, 2008 10:18:13 AM CST To: DDDH@LISTSERV.UIC.EDU Subject: UIC Student Research Forum Reply-To: DDDH Send Dear Faculty, Staff and Students, We are pleased to announce that the annual UIC Student Research Forum will be held on Friday, April 18, 2008, from 10:00 am to 5:00 pm in the UIC Forum, 725 W. Roosevelt Rd.Ê For the first time, the annual Undergraduate Research Symposium (URS) and the Graduate and Professional Student Research-Sigma Xi Symposium will be combined into one forum, and graduate, professional and undergraduate students from every discipline will be together in one place to present their research. There are three categories for presentations: Physical Sciences, Life Sciences, and Humanities/Social Sciences/Business.Ê Students have the option of presenting their research as a poster display or a paper submission.Ê Presentations will be judged by UIC alumni and faculty.Ê Prizes will be awarded in each category, and the award ceremony will be held from 3:00 to 5:00 p.m. on the day of the forum. The Student Research Forum provides a wonderful opportunity to increase public and academic awareness of the significance of student research at UIC.Ê We encourage faculty to support their students' participation in this event.Ê For more information about the Student Research Forum, please visit: http://tigger.uic.edu/depts/ovcr/research/forum/index.html.Ê Abstract submissions are due Wednesday April 2nd, 2008. Sincerely, Eric Gislason, Interim Chancellor R. Michael Tanner, Provost and Vice Chancellor for Academic Affairs Larry Danziger, Interim Vice Chancellor for Research From: DDDH Send Date: March 5, 2008 10:24:20 AM CST To: DDDH@LISTSERV.UIC.EDU Subject: Facilities Management- Employee Recognition Program Reply-To: DDDH Send FACILITIES MANAGEMENT EMPLOYEE RECOGNITION PROGRAM "MAKING A DIFFERENCE" Formal nominations are being accepted from any campus department that would like to recognize an outstanding Facilities Management employee for a job well done. Additionally, we are looking for nominations for groups of Facilities Management employees who have performed an outstanding service i.e... working together on a specific job or helping out in an emergency situation. The award winner(s) will be honored at one of the quarterly receptions. If you have any questions or are interested in nominating an F.M. employee for the "Outstanding Employee of the Quarter award" or if you would like to recognize a group of employees, please contact any of the individuals listed below to receive the nomination forms and guidelines. Bobbie Smith, x6-8069 (bobbies@uillinois.edu) Dave Ryan, pager# 3-2211-0109 Phyllis McNulty-Hill, x6-8307 (mcnulty@uic.edu) Vicky Vasquez at x6-7105 (vsv@uic.edu) If you submitted a nomination and your candidate did not win, please resubmit. From: DDDH Send Date: March 11, 2008 9:52:24 AM CDT To: DDDH@LISTSERV.UIC.EDU Subject: Assistant to the Vice Provost for Faculty Affairs Reply-To: DDDH Send University of Illinois at Chicago Office of Faculty Affairs Assistant to the Vice Provost The Assistant to the Vice Provost for Faculty Affairs will coordinate, manage and facilitate the administrative and operational undertakings of the Office of Faculty Affairs. Responsible for management and organization of the office of Faculty Affairs, including calendar, correspondence, office finances, tracking systems, procurement, etc; manages the daily activities of and works closely with the Vice Provost, Associate Vice Provost, and the Director of Faculty Development and Programming in support and planning of current and future faculty events under the purview of the Vice Provost for Faculty Affairs. Ê A bachelorÕs degree is required; at least five years administrative experience, excellent interpersonal skills, ability to communicate complex ideas clearly and persuasively; strong organizational skills, discretion and sound judgment.Ê Managerial experience, familiarity with managing an executive office, including formal tracking and organizational systems, is preferred. Ê Salary begins at $35,000, commensurate with experience.Ê For fullest consideration, applications should be received by April 2, 2008, and should be sent to: Ê Natalie Zalewski Assistant to the Vice Provost Search Office of Faculty Affairs HR 1253 S. Halsted; Suite 303 Chicago, IL. 60607-7128 e-mail: vcaajobs@uic.edu Ê The University of Illinois is an Affirmative Action/Equal Opportunity Employer From: DDDH Send Date: March 11, 2008 2:58:38 PM CDT To: DDDH@LISTSERV.UIC.EDU Subject: CORRECTION--Assistant to the Vice Provost for Faculty Affairs Reply-To: DDDH Send INTERNAL SEARCH ONLY Ê University of Illinois at Chicago Office of Faculty Affairs Assistant to the Vice Provost The Assistant to the Vice Provost for Faculty Affairs will coordinate, manage and facilitate the administrative and operational undertakings of the Office of Faculty Affairs. Responsible for management and organization of the office of Faculty Affairs, including calendar, correspondence, office finances, tracking systems, procurement, etc; manages the daily activities of and works closely with the Vice Provost, Associate Vice Provost, and the Director of Faculty Development and Programming in support and planning of current and future faculty events under the purview of the Vice Provost for Faculty Affairs. Ê A bachelorÕs degree is required; at least five years administrative experience, excellent interpersonal skills, ability to communicate complex ideas clearly and persuasively; strong organizational skills, discretion and sound judgment.Ê Managerial experience, familiarity with managing an executive office, including formal tracking and organizational systems, is preferred. Ê Salary begins at $35,000, commensurate with experience.Ê For fullest consideration, applications should be received by April 2, 2008, and should be sent to: Ê ACADEMIC SEARCH COORDINATOR Assistant to the Vice Provost Search Office of Faculty Affairs HR 1253 S. Halsted; Suite 303 Chicago, IL. 60607-7128 e-mail: vcaajobs@uic.edu Ê The University of Illinois is an Affirmative Action/Equal Opportunity Employer From: DDDH Send Date: March 17, 2008 11:03:08 AM CDT To: DDDH@LISTSERV.UIC.EDU Subject: MAFBE Network Meeting Reply-To: DDDH Send Deans, Directors, Department Heads and Business Managers The University of Illinois Minority and Female Business Enterprise (MAFBE) Program was created to promote business opportunities for firms owned by minorities, females and persons with disabilities in compliance with the State of Illinois Business Enterprise Program Act of 1994. As a state entity subject to Illinois Procurement Laws, the mission of the University of Illinois MAFBE Program is to provide access to procurement opportunities by creating an equitable and competitive business environment while stimulating the economic growth and development of businesses owned by minorities, females and persons with disabilities. In FYÕ07 the University of Illinois achieved in excess of $26 million in MAFBE participation.Ê Thanks to the joint efforts of the University departments and Purchasing staff at all three campuses, the number of MAFBE vendors involved in the procurement process continues to increase.ÊÊ I appreciate your partnership in meeting the State of Illinois MAFBE requirement. In an effort to encourage continued MAFBE participation in purchasing by campus departments, I am requesting that you or your designee(s) please join Heather Haberaecker, Executive Assistant VP for Business and Finance, Warren Chapman, Vice Chancellor for External Affairs, Phil Abruzzi, Chief Procurement Officer, Lourdes Coss, Director of Purchasing, and Janice R. Thomas, MAFBE Coordinator OBFS, at the first OBFS MAFBE Network meeting. The focus of the meeting is to share information on the MAFBE program and the initiatives in place for FYÕ08 & FYÕ09.Ê The meeting will also provide details on services available to assist you with identifying MAFBE vendors. The meeting will take place at: SPHPI Facility Auditorium March 31, 2008 1603 West Taylor Street Chicago, Illinois 60612 10:00 a.m. to 11:30 a.m. A campus bus or parking stickers will be made available for your convenience depending on attendance. Please complete the attached form and submit your response to Janice Thomas, MAFBE Coordinator at thomasj1@uillinois.edu by March 24, 2008. I look forward to your participation at the meeting. Sincerely, Eric A. Gislason Interim Chancellor Office of Business and Financial Services Minority and Female Enterprise (MAFBE) Program MAFBE Liaison Information Form Please indicate below the individual (s) who will serve as the department liaison to the MAFBE Program.Ê Response requested by Monday, March 24, 2008. Name: Title: College/Department: Address: City: Zip Telephone Number: Fax Number: E-Mail Address Signature Date Return To:ÊÊÊÊ Janice R. Thomas, MAFBE Coordinator ÊÊÊÊÊÊÊ ÊÊÊÊÊÊ ÊOffice of Business and Financial Services-Purchasing ÊÊÊÊÊÊÊ ÊÊÊÊÊÊ ÊÊÊÊÊÊÊÊ809 S. Marshfield, 3rd Floor-MC 560 ÊÊÊÊÊÊÊ ÊÊÊÊÊÊ ÊÊÊÊÊÊÊÊChicago, IL 60612 ÊÊÊÊÊÊÊ ÊÊÊÊÊÊ ÊÊÊÊÊÊÊÊPhone: (312) 413-2892 Fax:Ê (312) 996-3135 ÊÊÊÊÊÊÊ ÊÊÊÊÊÊ ÊÊÊÊÊÊÊÊ Thomasj1@uillinois.edu BY:ÊÊÊÊÊÊÊÊÊÊÊÊ ÊÊÊÊÊÊÊÊMonday, March 24, 2008 From: DDDH Send Date: March 21, 2008 11:18:37 AM CDT To: DDDH@LISTSERV.UIC.EDU Subject: Update to the Online Version of the Faculty Handbook Reply-To: DDDH Send March 21, 2008 Ê Ê TO:ÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊ All UIC Faculty Ê FROM:ÊÊÊÊÊÊÊÊÊÊÊ Mo-Yin Tam ÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊ Interim Vice Provost for Faculty Affairs Ê RE:ÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊ Update to the Online Version of the Faculty Handbook Ê Ê I am pleased to inform you that the first update of the online version of the Faculty Handbook has been completed and is now available at the following URL:Ê http://www.uic.edu/depts/oaa/fachandbook/.Ê Ê The updates include information on new and current revised policies, e.g., the new policy on Multi-Year Contracts for Non-Tenured Faculty and the revised policy on Drug Free Workplace.Ê In addition, an Appendix IV:Ê Life/Work-Friendly Polices and Programs has been added.Ê This appendix attempts to consolidate the life/work-friendly policies and programs available to faculty as a result of University, state, and federal laws and policies. Ê Although we were not able to meet our first target of a semi-annual update in August 2007, we still plan to follow an update schedule on a semi-annual basis as this setup allows the Handbook to remain current and relatively up-to-date on many topics.ÊÊÊ Ê So that we may serve your needs better, we welcome and encourage you to submit your comments and suggestions to the following email address:Ê facultyhandbook@uic.edu We will consider these suggestions in our regular updates of the Handbook.Ê Please let us know your thoughts.Ê Thank you.Ê Ê Ê cc:ÊÊÊÊÊÊÊ Eric Gislason ÊÊÊÊÊÊÊÊÊÊÊ R. Michael Tanner ÊÊÊÊÊÊÊÊÊÊÊ DeansÕ Assistants ÊÊÊÊÊÊÊÊÊÊÊ College/FAHR Quarterly GroupÊÊ Mo-Yin Tam Interim Vice Provost for Faculty Affairs Professor of Economics 2715 University Hall (MC 103) 601 S. Morgan Street Chicago ILÊ 60607 Phone: 312-413-3470 Fax: 312-996-0388 From: DDDH Send Date: March 21, 2008 11:19:55 AM CDT To: DDDH@LISTSERV.UIC.EDU Subject: Workshop on Creating a Universally Accessible Classroom Environment Reply-To: DDDH Send "Reaching All of Your Students:Ê Tips to Create a Universally Accessible Classroom Environment" Wednesday April 2Ê 3:30-4:45 Lecture Hall A, Room A2 Creating a universally accessible classroom can enable faculty to present critical concepts clearly, effectively engage students with differing learning styles, fairly evaluate all students, and best meet the many needs of the wide diversity of students in their classrooms.Ê Scott Friedman and Elizabeth Lockwood from the Disability Resource Center will discuss some of the principles underlying universal design and its use in creating a welcoming classroom environment for all students.ÊÊ This workshop is open to all faculty and graduate students concerned about how to use new methods to increase teaching effectiveness.ÊÊ It qualifies as an accredited seminar for individuals in the College Teaching Preparation Program. Ê Sponsored by the Teaching & Learning Center, the Disability Resource Center, and the Council for Excellence in Teaching and Learning. Ê No RSVPÕs are necessary.Ê Questions about the program should be directed to Robert Paul Malchow, Associate Vice Provost for Faculty Affairs, at paulmalc@uic.edu. Robert Paul Malchow, Ph.D. Associate Vice Provost for Faculty Affairs Coordinator, Neurobiology Group, Department of Biological Sciences Associate Professor, Biological Sciences & Ophthalmology & Visual Sciences University of Illinois at Chicago From: DDDH Send Date: March 24, 2008 10:03:35 AM CDT To: DDDH@LISTSERV.UIC.EDU Subject: Issues Regarding Summer/Fall 2008 Registration Reply-To: DDDH Send TO:ÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊ Departmental Schedule of Classes (Timetable) Representatives ÊFROM:ÊÊÊÊÊÊÊÊÊÊÊ Midge Grosch ÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊ Director, Programs and Academic Assessment Ê RE:ÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊ Issues Regarding Summer/Fall 2008 Registration Ê As you may know, summer and fall semester Advance Registration begins on Monday, March 31, 2008.Ê Since the summer and fall 2008 Schedule of Classes is currently being advertised, no changes may be made to course numbers, credit hours, titles, prerequisites, or any other course-related information listed in the Schedule of Classes (Timetable), nor may new courses be created at this point for summer and fall 2008. Of course, subject to faculty availability, and in response to student demand and enrollment patterns, new sections of already approved courses may be added at any point during the registration cycle to meet student needs. In order to protect students' registrations as much as possible, the following changes may not be made after the start of Advance Registration (March 31, 2008) if the section has enrollment of more than 5 students: Ê-changes of the meeting time at which a section is scheduled; -changes in the days for which a section is scheduled; -dropping of a section; -capping the enrollment of a course below the number of already registered students. If a department wishes to request an exemption from the moratorium, a written request with a rationale should be sent (via email) to the line college for review and, if approved, directed to Midge Grosch (mmgrosch@uic.edu) in the Office of Programs and Academic Assessment for review and action.Ê Section changes with five or fewer registered students do not require Programs Office review at any point during the registration cycle and may be effected by contacting the Schedule of Classes (Timetable) Office at extension 3-3640 directly.Ê Colleges or schools may wish to approve and/or be notified of these types of changes, depending on college/school policy.ÊÊ The Office of Registration and Records will be informed of all dropped sections and will be asked to remove students' names from these cancelled sections.Ê Regardless of how many students are already registered in a changed or dropped section, it is the responsibility of the department or college to notify these students of any change. Beginning the first day of instruction for the term, departments may change the meeting time and days for which a section is scheduled, regardless of the number of students already enrolled, so long as: a) the number of instructional hours is preserved; b) all students concur with the schedule change; and c) the Schedule of Classes (Timetable) Office is notified of the change in order to adjust University records for the term and make certain there are no room conflicts with the new schedule. If you have any questions about the above information, feel free to contact Kim Neumann via e-mail at khubalik@uic.edu or Julie Kofod at jkofod@uic.edu. From: DDDH Send Date: March 25, 2008 12:15:26 PM CDT To: DDDH@LISTSERV.UIC.EDU Subject: Welcome Reception for James W. Compton Reply-To: DDDH Send Michael Pagano, Interim Dean College of Urban Planning and Public Affairs University of Illinois at Chicago and David C. Perry Great Cities Institute, Director cordially invite you to a Welcoming Reception for James W. Compton Vernon D. Jarrett Great Cities Senior Fellow Thursday, April 17, 2008 4:30Ð6:30 pm. Great Cities Institute 412 South Peoria Street, Suite 400 Chicago, Illinois 60607 RSVP by April 11, 2008 (312) 996-8700 or gcities@uic.edu Pay parking is available in UIC Parking Lot 9 on the corner of Harrison and Morgan Streets (entrance is on Morgan). ÊJames Compton bio.doc ÊVernon D. Jarrett Great Cities Senior Fellow Program.doc From: DDDH Send Date: March 28, 2008 10:20:31 AM CDT To: DDDH@LISTSERV.UIC.EDU Subject: April 1, 2008, Electronic Submission of OAE Forms Required and Checking Status of Search On-line Reply-To: DDDH Send ÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊ March 28, 2008 Ê Ê To:ÊÊÊÊÊÊÊ Deans, Directors, Department Heads ÊÊÊÊÊÊÊÊÊÊÊ Academic Search Coordinators Ê From:ÊÊÊ Patricia A. Gill ÊÊÊÊÊÊÊÊÊÊÊ Associate Chancellor Ê RE:ÊÊÊÊÊÊ April 1, 2008, Electronic Submission of OAE Forms Required and Checking Status of Search On-line Ê As we continue to work to streamline the academic search procedures at UIC, I write to inform you that OAE will now accept electronically submitted forms; Position Notices, Search Process Summary Forms and Waivers along with attachments.Ê We have worked with several units in a pilot program testing a portion of the operation for over a year.Ê We are very pleased with the results and we are ready to expand throughout the campus.Ê Ê The Position Notice for Academic Search may be downloaded at http://www.uic.edu/depts/oae/PNform2008.docÊ and should be forwarded with the required supporting documentation to acadhire@uic.edu. As emails are received, the Request Tracker (RT) system will generate an email confirmation to the requestor letting them know the email was received and the ticket was created. The email confirmation will also include a ticket number which is to be used in all future correspondence regarding the position to be searched. Using the same ticket number will enable OAE to keep track of all correspondence including comments, attachments, and all questions and answers regarding your unitÕs particular search. If a single requestor has multiple requests for searches, a separate email should be sent for each search. Ê In addition, the unit contact will be able to check the status of submissions by logging onto our website at, https://helpdesk.uic.edu/oae. This site will indicate the status of the request(s), and all correspondence regarding the request, including attachments. This system is much like the RT system used by Academic Computing and Communications Center (ACCC), but should not be confused with their system as OAE has their own email address for submitting requests and website login for checking ticket status. Ê We believe this will save your unit time and effort. If you have any difficulties accessing the system or submitting forms in electronic format, please let us know.Ê Ê Ê cc:Ê Vanessa Johnson ÊÊÊÊÊÊ Constance Umbles-Sailers From: DDDH Send Date: March 31, 2008 2:49:23 PM CDT To: DDDH@LISTSERV.UIC.EDU Subject: Departmental Teaching Excellence Award Deadline April 28 Reply-To: DDDH Send The Council for Excellence in Teaching and Learning (CETL) and the Office of the Provost and Vice Chancellor for Academic Affairs invites applications for Departmental Teaching Excellence Awards (DTEA) with a deadline of Monday, April 28, 2008.Ê PLEASE NOTE THE CHANGE OF DEADLINE DATE. The DTEA is designed to reward UIC academic units that have demonstrated an outstanding commitment to teaching and have documented instructional excellence.Ê Unlike other UIC programs that recognize the achievements of individual faculty, the DTEA recognizes the achievement of the entire department (or other eligible academic unit). The DTEA offers a one-time stipend of $20,000 to each department selected for this award.Ê This year, we will be recognizing the accomplishments of two (2) deserving departments.ÊÊ Please refer to the program guidelines at http://www.uic.edu/depts/oaa/cetl/dtea/dteaguidelines.pdf for important information regarding the content and submission of applications.Ê We strongly recommend that interested departments carefully review these guidelines before submitting applications.Ê The deadline for receipt of applications is 4:30 P.M., Monday, April 28, 2008. If you have any questions about this program or require more information, please contact Robert Paul Malchow, Associate Vice Provost for Faculty Affairs, at 312-413-3614 or paulmalc@uic.edu. Robert Paul Malchow, Ph.D. Associate Vice Provost for Faculty Affairs Coordinator, Neurobiology Group, Department of Biological Sciences Associate Professor, Biological Sciences & Ophthalmology & Visual Sciences phone: 312-413-3614 email: paulmalc @uic.edu.