From: DDDH Send Date: June 1, 2007 3:50:30 PM CDT To: DDDH@LISTSERV.UIC.EDU Subject: FY 2008 Budget Planning Reply-To: DDDH Send TO: Vice Chancellors, Deans, Directors, and Department Heads FROM: R. Michael Tanner Provost and Vice Chancellor for Academic Affairs DATE: June 1, 2007 SUBJECT: FY 2008 Budget Planning As you all no doubt are aware from coverage in the popular press, the Governor and the General Assembly have not yet come to terms over the FY 2008 State budget. Many of you have no doubt wondered how the campus will deal with our internal budget planning, given this uncertainty. At their May 17 meeting, the Board of Trustees of the University approved tuition increases, including a $322 per semester increase in base tuition at UIC. The Board had previously approved fee increases for students and a 4% increase in the Academic Facilities Maintenance Fund Assessment. Nevertheless, the State appropriation represents a significant fraction of our total budget. If we received the Governor's recommended 1.9% increase in our General Revenue Fund, those funds would represent nearly a quarter of the incremental revenue available in FY 2008. We are exploring options within several possible scenarios, but we cannot make firm plans without knowing the State budget component. Therefore, all budget and salary planning processes are on hold, pending resolution of the State budget. We will continue to monitor the situation in Springfield very closely and reevaluate our position in mid-June if there is no resolution to the State budget before then. In the meantime, you may direct more detailed questions to Todd Van Neck, Director of Budgeting and Program Analysis, at 3-3620 or tvanneck@uic.edu. From: DDDH Send Date: June 4, 2007 2:35:31 PM CDT To: DDDH@LISTSERV.UIC.EDU Subject: Minimum Wage Increases Reply-To: DDDH Send To: Deans, Directors, and Department Heads From: Campus Human Resources Re: Minimum Wage Increase As you may be aware, the Illinois minimum wage will be increased to $7.50 per hour effective July 1, 2007. The hourly rate for all hourly-paid employees who currently earn less than $7.50 per hour will be updated appropriately. No action will be required of units and departments. Affected employees will begin earning the new minimum wage for any work hours reported on and after July 1, 2007. If your unit is planning to hire a new employee between now and July 1, 2007 whose wage will be below $7.50 per hour, please contact your campus Human Resources office for assistance in processing the new hire. Questions about the minimum wage increase should be directed to the campus Human Resources Office. Chicago Campus: 312 355-4330 Questions about the minimum wage increase as it relates to student employees should be directed to the Student Employment Office. Student Employment: 312 996-3130 From: DDDH Send Date: June 4, 2007 2:39:49 PM CDT To: DDDH@LISTSERV.UIC.EDU Subject: Center for Clinical Translational Science Scholars Program DEADLINE 6/15/07 Reply-To: DDDH Send University of Illinois at Chicago’s Center for Clinical Translational Science Scholars Program   APPLICATION DEADLINE:  Friday, June 15, 2007    All applicants should refer to the MS, Clinical Research Concentration curriculum at www.crtp.uic.edu for examples of didactic coursework that may be included in the “Nature of Training Program” section of the application.    For questions regarding the program, please contact Jack Zwanziger at 312/996-1062 or jzwanzig@uic.edu or Phillip Marucha at 312/413-4467 or marucha@uic.edu.   For questions regarding the application process, please contact Susan Lynch at 312/413-5429 or slynch2@uic.edu.     PROGRAM ANNOUNCEMENT­CALL FOR APPLICATIONS See www.crtp.uic.edu for information and application forms.   The University of Illinois at Chicago invites applications for the Center for Clinical Translational Science (CCTS) Scholars Awards to support the research efforts and career development of scientists dedicated to patient oriented research.  Grants will support clinical research training and career development for individuals in clinical disciplines and professions, including medicine, dentistry, nursing, psychology, pharmacy, and physical and occupational therapy. The grant program seeks to develop well-structured and well-recognized career development pathways that lead to the exploration of new approaches in patient-oriented, epidemiological, behavioral, health services, and outcomes research.  As a CCTS Scholar, individuals will be provided 75 percent release time (50 percent for surgical specialties) to take relevant courses and conduct research under the CCTS Scholars Program for a period of 2-5 years. In addition, they will receive $50,000 in total ($25,000/year in each of the first two years of their appointment) to support their scholarly activities.  We intend to select as many as two scholars in this round.   Goals of the Scholars Program   The CCTS Scholars Program is intended to accelerate career progression in clinical and translational research of clinicians who have demonstrated a commitment to research. The CCTS Scholars Program will pair scholars with mentors who will provide appropriate guidance in developing individualized curricula and career plans to help them become national leaders in interdisciplinary clinical and translational research.  Guidance will be provided in all aspects of clinical and translational research including developing a research project, competitively garnering external support, developing and managing a research team, and integrating within interdisciplinary teams/centers. UIC is dedicated to increasing the participation of individuals currently underrepresented in the biomedical, clinical, behavioral, and social sciences. This includes underrepresented racial, ethnic, social, cultural, economic, or educational backgrounds that may have inhibited an individual’s ability to pursue a career in health-related research up to this point. UIC acknowledges that diversifying the student and faculty bodies improves the quality of the training and educational environment.    Curriculum Overview   A Mentoring Committee will be developed from an interdisciplinary assemblage of UIC faculty with a demonstrated commitment to mentoring. These mentors will provide curricular, methodological, scientific, and career guidance for the scholar, enhancing interdisciplinary support.  Scholars will meet with their mentoring team to review the scholars experience and interests to develop a detailed individualized research career development plan.  Once finalized, the plan will serve as a guide through the CCTS Scholars Program experience.  One element of this individualized plan is to ensure that the scholar will have the skills and knowledge required to succeed in a career in clinical and translational research (as defined by the MS in Clinical Translational Science) that recognizes their existing knowledge, skill level, and research interests. The second component of the CCTS Scholars Program Plan is mentored research.  Research experiences may be gained in a range of settings, depending on whether the research is basic, clinical, or community-based. The program plan will specify the research questions, study approach, the expected outcome of the research (e.g., publications, preliminary data, etc.), and timeline. The third component of the Scholars Program Plan is to develop a thorough understanding of a detailed approach required to secure external funding.  For the internally funded K12, that could include an application for a K award, (e.g., K08 or K23), R03, R21, R01, or participation on a Center or Program Project grant. By the end of the first two years, scholars will generate and submit a research proposal for a training grant or peer reviewed small-grant funding.  Scholars with more formal research training would submit an application to NIH or other peer-reviewed funding source.  The final component of the Scholars Program Plan should be a career plan that would address promotion and tenure issues including time commitments, teaching, and clinical service. The Scholar would be encouraged to meet with members of the mentoring committee regularly, on a weekly or bi-weekly basis.  This environment will provide the scholar with continuing access to mentors in order to assure the needed career guidance.  Achievements and awards, e.g., publications and grants, will be recorded in the scholar’s Career Portfolio, which is developed as the scholar progresses through the program. The Career Portfolio will also include clinical or teaching activities, teaching evaluations, and any other notable achievements. These portfolios are designed to assist scholars as they advance their careers and compete for tenured positions at UIC or elsewhere.   Qualifications for Selection The primary qualifications for this program include a commitment to a clinical/translational research career, previous academic achievement, research potential, and the availability of appropriate time to devote to the program. Applicants must also have a research and/or health-professional doctoral degree or its equivalent. To be eligible for the CCTS Scholars Program, applicants must be United States citizens, non-citizen nationals, or individuals lawfully admitted for permanent residence and possess an Alien Registration Receipt Card (I-151 or I-551, or some other verification of legal admission as a permanent resident). Individuals on temporary or student visas are not eligible for admission. Former or current principal investigators on any NIH research project grant (this does not include NIH Small Grants (R03) or Exploratory/ Developmental (R21) grants or their equivalents) or equivalent non-PHS peer reviewed research grants that are over $100,000 direct costs per year, or project leaders on sub-projects of program project (P01) or center grants (P50) are NOT eligible to participate as K12 scholars.   Application Requirements and Instructions   1.      Nomination Letters Written by the applicant’s Department Chair and Dean: Letters endorsing the applicant’s admission to the CCTS Scholars Program.  The letters should provide a) explicit release time commitments for the applicant (i.e., 75% (50% for applicants in surgical specialties)) and the duration of the commitment; b) how the applicant’s training fits into the mission of the department; c) the commitment to the applicant’s career development after the completion of the program; d) the applicant’s potential for a successful academic career in clinical/translational research; e) the commitment and/or plans for the applicant should the applicant not be accepted to the CCTS Scholars Program; f) efforts, if any, that have been made for faculty appointment, mentoring, space, and other support. 2.      Personal Statement: A statement detailing applicant’s accomplishments to date, career goals and plans. Specifically, applicants should address background information relevant to their interest in clinical research, and how additional training through the CCTS Scholars Program would help achieve these goals. The applicant should provide any prior or ongoing research experience and explain how this might interface with the training program. This statement should be no longer than two pages, single-spaced. 3.      Nature of Training Program: A description of the applicant’s needs for advanced training. Prior completion or recent acceptance into an advanced didactic training program in clinical research or equivalent training (e.g., current degree candidates at a UIC health sciences program). 4.      Curriculum vitae: Current curriculum vitae, including any publications. 5.      Potential Mentor(s) if known: Provide a list of potential mentors and how they may enhance the applicant’s training program. 6.      Letters of Recommendation: Two letters of recommendation from faculty or past clinical/research mentors or advisors who can attest to the applicant’s ability as a clinical/translational research professional.  The letter should address a) the applicant’s previous achievements in research, clinical care, and/or academics; b) the applicant’s potential for a successful academic career in clinical/translational research; c) analysis of the applicant’s career development plans, commitment to research, and how the award would advance these plans. These letters should be placed in sealed envelopes addressed to the CCTS Scholars Program with a handwritten signature of the recommender over the seal. 7.      Copies of Transcripts from all Academic Training: Official undergraduate and any graduate transcripts are required. 8.      UIC Center for Clinical Translational Science Scholars Program Application Form.   See www.crtp.uic.edu for information and application forms.   From: DDDH Send Date: June 13, 2007 10:37:41 AM CDT To: DDDH@LISTSERV.UIC.EDU Subject: Quarterly Summary of Policies and Procedures Revisions Reply-To: DDDH Send Date:    June 13, 2007 To:        Deans, Directors, Department Heads, Academic Fiscal Officers and Business and                                                                                  Financial Administrators From:    Heather J. Haberaecker, Executive Assistant Vice President for Business and       Finance Subject: Quarterly Summary of Policies and Procedures Revisions Following are highlights of significant updates to the Business and Financial Policies and Procedures manual that were published in the last quarter.   Section 1.8, Establishing Facilities Outside of the State of Illinois http://www.obfs.uillinois.edu/manual/central_p/sec1-8.html   This new policy provides an overview of the appropriate protocols that units should follow when they are considering establishing a physical facility outside of the State of Illinois.   Section 4.3, Payroll Operations http://www.obfs.uillinois.edu/manual/central_p/sec4-3.html   A subsection was added on how to report tip income as taxable income.   Section 7.6, University P-Card http://www.obfs.uillinois.edu/manual/central_p/sec7-6.html   The section was updated to note that lab animals cannot be purchased using the P-Card at UIC and UIUC.  At UIC, Lab animals must be purchased through the Biological Resource Lab.   Section 10.6, Petty Cash Funds and Section 10.7, Change Funds http://www.obfs.uillinois.edu/manual/central_p/sec10-6.html http://www.obfs.uillinois.edu/manual/central_P/sec10-7.html   These sections were revised to consolidate and update policies university-wide for petty cash and change funds, eliminate campus supplements, and implement the use of the electronic tools available on the University Student Financial Services and Cashier Operations (USFSCO) Petty Cash and Change Fund Web site at http://apps.obfs.uillinois.edu/pettycash/index.cfm.   Section 11.4, Transfer of Gifts to Another Institution http://www.obfs.uillinois.edu/manual/central_p/sec11-4.html A subsection was added on Procedures for Transferring Gifts to help units in working with the University of Illinois Foundation (UIF) and University Accounting and Financial Reporting (UAFR) to complete for transfer of gifts to another institution. Section 15.1, Travel Regulations http://www.obfs.uillinois.edu/manual/central_p/sec15-1.html   Changes to this section include: 1.       Meal allowances for business travel that do not include overnight lodging were eliminated as of January 1, 2007, because of IRS reporting requirements.  2.       The "Travel Reimbursement Process, Reasonable Justification" subsection was updated to (1) add funds verification as an additional example of a reasonable exception to the 60-day requirement for submission of travel vouchers; (2) indicate that units have the option to gross-up travel reimbursement requests that have been delayed to staffing issues; (3) clarify that missing receipts is not a valid reason to grant an exception to the 60-day requirement. Section 15.5, Employee Moving Expenses http://www.obfs.uillinois.edu/manual/central_p/sec15-5.html The subsection “Taxability of Moving Expense Reimbursements” was changed to clarify that certain non-qualified moving expenses are considered taxable income to the employee and the appropriate tax will be withheld from the employee’s paycheck. Section 16.5.1, Chicago Disposition of Unexpended Balance on Fixed Price Agreements http://www.obfs.uillinois.edu/manual/chicago/se16-5-1.html   This new policy was established to provide criteria for disposition of funds remaining when a sponsored project has been completed and the funding for project is in the form of a fixed price award.   A complete list of all updates to the Policies and Procedures Manual is available on the Revision History Web page at http://www.obfs.uillinois.edu/manual/c-new.html. If you have questions about these revisions, please contact the Office of the Executive Assistant Vice President for Business and Finance at 312-996-2860. ---------------------------------- Note: Some e-mail programs split long addresses (URLs) across 2 or more lines.  If you cannot reach the desired page by clicking on the link provided, try copying all the text between the parentheses into your browser's address bar.  There should be no spaces in the URL. From: DDDH Send Date: June 20, 2007 8:59:21 AM CDT To: DDDH@LISTSERV.UIC.EDU Subject: UIC 2007-08 Holiday Schedule Reply-To: DDDH Send TO:                  Deans, Directors and Department Heads FROM:            John Loya, Vice-Chancellor for Human Resources   RE:                  Schedule of Approved Holidays for UIC Academic Year 2008 DATE:             June 19, 2007 This memorandum advises you of the campus holiday schedule for Academic Year 2008, which includes both university holidays and holidays designated by the campus. University Holidays University holidays designated by the President apply to all employees.  They are: HOLIDAY                               DAY OBSERVED_________ Labor Day                                Monday, September 3, 2007 Thanksgiving Day                     Thursday, November 22, 2007 Christmas Day                          Tuesday, December 25, 2007 New Year’s Day                      Tuesday, January 1, 2008 Martin Luther King Day            Monday, January 21, 2008 Memorial Day                          Monday, May 26, 2008 Independence Day                    Friday, July 4, 2008 Floating Holidays and Campus-Designated Holidays The campus designates four additional holidays for each employee.  These are to be taken as follows: A. In AY 2008 employees working in all campus units (except as listed in paragraph B, below) will have (2) two floating holidays and (2) two specific campus-designated holidays that have been identified as follows: HOLIDAY                                          DAY OBSERVED__ Day after Thanksgiving Day                     Friday, November 23, 2007 Day after Christmas Day                        Wednesday, December 26, 2007 B. Employees working in the hospital, clinics, Office of the Vice Chancellor for Administrative Services, all departments under the Department of Facilities Management and Capital Programs, Environmental Health and Safety, Telecommunication Services, Facility and Space Planning, UIC Police Department, Campus Auxiliary Services, and Biologic Resources Laboratory will have four floating holidays that will take the place of specific campus-designated holidays. These employees must follow the Campus Holiday Policy and Guidelines. Gift Days December 24 is a gift one-half day from the Chancellor and one-half day from the President for a full day for employees.  This is an excused day so employees will not use benefits to cover this day.  Employees required to work any part of this day will be compensated in accordance with policy. Reduced Service Days December 27, December 28, and December 31 are reduced service days. As in past years, it is expected that most units will be closed and most employees will not be working on these three days. Additional information about these reduced service days will be communicated closer to the holiday period. A calendar is attached for you to circulate or post.     Schedule of Approved Holidays for UIC Academic Year 2008 GROUP A* - - Applies to all staff members except those listed under Group B: HOLIDAY                                                                   DAY OBSERVED                 Labor Day                                                                    Monday, September 3, 2007 Thanksgiving Day                                                         Thursday, November 22, 2007 Designated Holiday #1                                                     Friday, November 23, 2007 Gift Day, One-Half Day (a.m.)                                       Monday, December 24, 2007 Gift Day, One-Half Day (p.m.)                                      Monday, December 24,2007 Christmas Day                                                              Tuesday, December 25, 2007 Designated Holiday #2                                                  Wednesday, December 26, 2007 New Year’s Day                                                           Tuesday, January 1, 2008 Martin Luther King Day                                                 Monday, January 21, 2008 Memorial Day                                                               Monday, May 26, 2008 Independence Day                                                        Friday, July 4, 2008 Plus Two Floating Holidays * Group A is encouraged to use vacation time or floating holidays on the designated reduced services days: Thursday, December 27, 2007; Friday, December 28, 2007; and Monday, December 31, 2007. GROUP B- - For employees working in the hospital, clinics, Office of the Vice Chancellor for Administrative Services, all departments under the Department of Facilities Management and Capital Programs, Environmental Health and Safety, Telecommunication Services, Facility and Space Planning, UIC Police Department, Campus Auxiliary Services, and Biologic Resources Laboratory:  HOLIDAY                                                                   DAY OBSERVED                  Labor Day                                                                   Monday, September 3, 2007 Thanksgiving Day                                                         Thursday, November 22, 2007 Gift Day, One-Half Day (a.m.)**                                   Monday, December 24, 2007 Gift Day, One-Half Day (p.m.)**                                   Monday, December 24, 2007 Christmas Day                                                              Tuesday, December 25, 2007 New Year’s Day                                                           Tuesday, January 1, 2008 Martin Luther King Day                                                 Monday, January 21, 2008 Memorial Day                                                               Monday, May 26, 2008 Independence Day                                                        Friday, July 4, 2008 Plus Four Floating Holidays   ** Hospital employees required to work on the gift day are asked to schedule another day off between December 1, 2007 and January 31, 2008.  Other employees required to work on the gift day must follow the Floating Holiday Rules and Procedures for scheduling their gift day. When available, UIC Medical Center employees may find additional information regarding the holiday schedule for Christmas 2007/New Years 2008 at the UIC Human Resources website. Please contact Cassandra Staudacher (cks@uic.edu) if you have any questions or need further information.   From: DDDH Send Date: June 20, 2007 9:10:22 AM CDT To: DDDH@LISTSERV.UIC.EDU Subject: Business / Administrative Associate Reply-To: DDDH Send The University of Illinois at Chicago has an immediate opening for a Business/Administrative Associate. This position will be responsible for the general business operations for the Offices of the Chancellor and Provost. Applicant must have a Bachelor's degree in business, accounting, or related field; at least 5 years of experience in accounting or financial management in a complex organization; and at least 1 year of specific experience managing a broad range of financial transactions involving multiple funding sources. Experience in higher education is a plus. Familiarity with MS Office required, along with broad knowledge of budgeting and accounting theories, principles, practices, methods, and techniques, and broad knowledge of office methods and procedures. Additional desired qualifications include familiarity with SCT/Banner, State of Illinois purchasing rules, and University of Illinois business and financial policies and procedures. Salary will be commensurate with education and experience. Interested applicants must submit an application and exam request with a detailed work history, educational background and at least three references online at: www.uihr.uillinois.edu. Veterans should submit a copy of a DD-214 form for additional consideration. All application materials should be sent to the attention of Miriam Sanchez , University of Illinois at Chicago, Human Resources, m/c 862, 715 S. Wood Street, Room 109, Chicago, IL 60612 . All information submitted will be thoroughly evaluated and verified. Copies of transcripts, certifications, licenses and/or DD-214 forms may be required. Application materials will be accepted until the close of business on July 6, 2007. UIC is AA/EOE. From: DDDH Send Date: June 20, 2007 9:13:09 AM CDT To: DDDH@LISTSERV.UIC.EDU Subject: UIC Dining Services welcomes a new dining partner to campus Reply-To: DDDH Send UIC Dining Services welcomes a new dining partner to campus UIC Dining Services will welcome its new dining partner, Sodexho USA, to campus at the end of June 2007. In order to initiate new and exciting dining innovations, there may be interruptions to service and dining areas during the transition. Any catering requests (including pricing) made with ARAMARK prior to June 29, 2007, will be honored fully by Sodexho USA after the transition. UIC Dining Services thanks you for your patience during this time of change. For additional information, please contact: Lamar Patterson Director, UIC Dining Services 413-5678 Roz Pitts Director, Meetings & Conferences 413-5040 From: DDDH Send Date: June 21, 2007 11:47:28 AM CDT To: DDDH@LISTSERV.UIC.EDU Subject: FY 2008 Budget Planning Update Reply-To: DDDH Send TO: Vice Chancellors, Deans, Directors, and Department Heads FROM: R. Michael Tanner Provost and Vice Chancellor for Academic Affairs DATE: June 20, 2007 SUBJECT: FY 2008 Budget Planning Update The State budget has not yet been resolved. However, the campus is evaluating multiple planning scenarios, given the uncertainty of our State appropriation. The Governor's proposed budget included a 1.9% increase in our General Revenue Fund. If that increase is approved by the legislature, we are planning to recommend a 2.5% salary program for UIC accompanied by some internal reallocations. If the Governor's proposed increase for higher education is not passed by the legislature, we will have to reassess where we are, and a 2.5% salary program is probably not attainable. As soon as the State budget is finalized, we will get back to you with further information. We hope that will occur by mid-July, if not sooner. From: DDDH Send Date: June 22, 2007 12:21:07 PM CDT To: DDDH@LISTSERV.UIC.EDU Subject: New Effort Certification Process for Faculty and Staff Reply-To: DDDH Send June 22, 2007     Memo To:    Deans, Directors and Department Heads   From:            Eric Gislason,  Vice Chancellor for Research                       Heather Haberaecker,  Executive Assistant Vice President                                                              for Business and Finance    RE:               New Effort Certification Process for Faculty and Staff   Almost three years ago, the campus implemented a web based activity reporting system to collect data on time and effort for all academic staff.   This reporting system is designed to collect data on the instructional, research and service activities of faculty and staff.  As you know, federal and state regulations require that the University collect time and effort reports for staff who participate in research and teaching.  The U. S. Office of Management and Budget (OMB) guidelines state that the time and effort records must “…reasonably reflect the activity for which the employee is compensated by the institution.”  There can be severe financial penalties for not doing this properly.   In order to fully comply with federal regulations, faculty and staff are required to certify their research effort.   Staff who are paid directly from a grant or who contribute cost sharing effort in support of a grant are currently asked to sign an effort certification form.  The paper forms have been distributed to faculty and staff by the ARS contact in each department and then returned to the Office of Data Resources.  This month we will begin a new process to collect effort certification forms directly on the web.  This first form will cover effort during the fall 2006 and spring 2007 academic terms (the second certification will come after the end of the contract year).  An e-mail notice will be sent directly to staff members who meet the requirements for certification.  The note will provide a link to the certification form.  The individual will be given a set of instructions on how to complete the form.  If the person has questions about direct salary payments from grants that are listed on the form and/or feels the charges are wrong, then the HR or business manager in your unit will have to review this.   Individuals will be asked to only approve the certification form once it is accurate.   The individual will submit the certification form when it is complete and the ARS contact person in each unit will be able to view the forms as submitted.  If there are questions about the time and effort as reported by faculty, the ARS contact person can review this with the faculty and the faculty can resubmit the form, if necessary.     We ask for your support and assistance in meeting this very important compliance requirement.  We will continue to refine this process as we incorporate more specific data from both the research and the grants and contracts databases.  If you have any questions about the details of the new web certification process, please contact Julie Smith, Office of Data Resources, at 413-3653.   If you have more general questions about grants or compliance requirements, please contact your designated Assistant Director in the Office of Grants and Contracts.   Thank you once again for your support of this effort.    From: DDDH Send Date: June 25, 2007 11:21:45 AM CDT To: DDDH@LISTSERV.UIC.EDU Subject: FY08–FY10 Predetermined Facilities and Administrative (Indirect Cost) Rates Reply-To: DDDH Send Memorandum To:     Deans, Directors, Department Heads, Academic Fiscal Officers, and Business and Financial Administrators From:   Heather J. Haberaecker, Executive Assistant Vice President for Business and Finance/Chief Business Officer         Eric Gislason, Vice Chancellor for Research RE:     FY08–FY10 Predetermined Facilities and Administrative (Indirect Cost) Rates Date:   June 25, 2007 We are pleased to report that our Facilities and Administrative (F&A) rate negotiations with the federal government are now complete.  The final FY07 F&A rates have not changed from the provisional rates.  We are writing to inform you of the new F&A rates effective July 1, 2007.  These rates are to be used immediately for all proposals and for new and competing renewals with project begin dates on or after July 1, 2007.  These rates have been negotiated with the federal government for the period July 1, 2007 through June 30, 2010.  Rates will not change for current projects.  The new rates are shown below. Chicago Campus F&A Rates for July 1, 2007 through June 30, 2010 On-Campus Organized Research: 57.00% Off-Campus Organized Research: 26.00% On-Campus Instruction: 40.40% Off-Campus Instruction: 26.00% On-Campus Other Sponsored Activities: 37.10% Off-Campus Other Sponsored Activities: 26.00% Please refer to the document FY08 F&A, Fringe Benefit and Tuition Remission Rates (PDF) for the detailed information necessary to apply the F&A and fringe benefits on sponsored project proposals and for the projected fringe benefits rates for FY08–FY10.  These documents are also available in the Chicago section of the Indirect Cost Rates (F&A) page of the OBFS Grants and Sponsored Projects Website. Continuing Projects Under federal guidelines rates should continue for the life of the project until a competing renewal is submitted.  Therefore, the University will honor the rates in place for continuing projects. Please distribute this information to those in your unit who work with F&A rates. Any questions or concerns about this information should be directed to Sara P. Siegel, Director of Administrative Planning and Support, at (312) 413 – 9611 or siegel1@uic.edu . Heather J. Haberaecker Assistant Vice President for Business    and Finance/Chief Business Officer University of Illinois at Chicago 809 S. Marshfield, Room 611 (MC078) Chicago, IL 60612 (312)996-2860 (phone) (312)996-7287 (fax) hjh2@uillinois.edu From: DDDH Send Date: June 25, 2007 11:27:07 AM CDT To: DDDH@LISTSERV.UIC.EDU Subject: Asst Mgr Alumni Assn - Urbana - Job Posting Reply-To: DDDH Send UNIVERSITY OF ILLINOIS ALUMNI ASSOCIATION ASSISTANT MANAGER   UI Alumni Association seeks an Assistant Manager of the Alice Campbell Alumni Center, on the Urbana campus.  This position assists the General Manager by managing events from initial contact through information-gathering, contracting, setting up and working events, billing, and follow-up.   A bachelor's degree is required, and a degree or experience in hospitality a plus.  Strong computer skills required; must learn to operate technical A/V components and computer-aided-design software programs.  Must be able to work in a team atmosphere in a fast-paced, volunteer-driven, not-for-profit organization.  Requires supervisory management of full- and part-time employees and volunteers; requires evening and weekend hours, plus physical labor and ability to lift heavy objects such as tables and chairs.   Salary commensurate with experience, minimum $30,000.  For full consideration, send cover letter, resume, and three references (name, addresses, telephone) by July 16, 2007 to:  Asst. Manager Search Committee, Alice Campbell Alumni Center, 601 S. Lincoln Avenue, MC-077, Urbana, IL  61801 AA/EOE From: DDDH Send Date: June 28, 2007 11:12:31 AM CDT To: DDDH@LISTSERV.UIC.EDU Subject: Important Notice on Sponsored Project Compliance Reply-To: DDDH Send This memorandum serves as a reminder to the UIC research community of certain sponsored project administration requirements.  In the University’s most recent federal compliance audit, there were two findings which require your attention to ensure that your grant is not subject to future findings.  These requirements are also applicable to sub-recipients.  The principal investigators of the awards are responsible for ensuring that these requirements are met by sub-recipients under their supervision.  The findings involved the following:   Timely Submission of Reports Award documents contain language or references to policies specifying reporting requirements and specific deadlines.  These reporting deadlines are an inherent part of the terms and conditions of the award and are required to be met as stringently as all other terms and conditions.  Please make sure you meet the reporting deadlines contained in your award documents.  Any exception or waivers must be obtained from the awarding entity in writing and retained for the record.   Acknowledgment of Support in Grant-Supported Publications Any research publication or material for public display must contain acknowledgment of the funding agency and specific award(s) that was the source of funding for the research.  The only exception would be for those agencies or sponsors that have specifically requested exclusion of such identification in their terms and conditions.   NIH grants also require you to include a disclaimer stating the contents are solely the responsibility of the authors and do not necessarily represent the official views of NIH.  Note that publications mean any medium, including web publications and any materials distributed to the public including flyers.   If you have any questions about the requirements, please contact Vanessa Peoples, Director of Grants and Contracts, at (312) 996-5958. From: DDDH Send Date: June 28, 2007 11:16:13 AM CDT To: DDDH@LISTSERV.UIC.EDU Subject: New Faculty Affairs Newsletter Now Online! Reply-To: DDDH Send The latest issue of the Faculty Affairs newsletter is now available online at http://www.uic.edu/depts/oaa/faculty/FA_newsletter_June_2007.pdf. If you have any trouble using this link, simply go to the UIC home page, click the "For Faculty" button in the top navigation bar, and follow the links to the Faculty Affairs page. Mrinalini C. Rao Vice Provost for Faculty Affairs Laura Stempel, Ph.D. Assistant to the Vice Provost for Faculty Affairs 2722 UH (MC 103) University of Illinois at Chicago 601 South Morgan Street Chicago, Illinois 60607 phone: (312) 355-2499 // (312) 413-3470 fax: (312) 996-1700 "The revolution is just a T-shirt away." Billy Bragg From: DDDH Send Date: June 29, 2007 2:36:49 PM CDT To: DDDH@LISTSERV.UIC.EDU Subject: HR Policy and Procedure (HRPP) Reply-To: DDDH Send To:       Deans, Directors, and Department Heads cc:        Human Resources Advisory Group From:    John Loya   Date:    June 29, 2007   Re:       HR Policy and Procedure (HRPP)   I am pleased to announce the republication of Human Resources Policy and Procedure (HRPP) on the UIC Human Resources (UICHR) website, effective July 2, 2007.  In addition, I want to share with you my plans for continuing to update HR policy and procedure to reflect best practices in human capital management.    HR policy and associated procedures for implementation of policy are critical to the effective management of human resources and campus operations and to ensuring compliance with higher directives such as those contained in federal or state legislation and university policy.  With this in mind and over the last several months, UICHR has reviewed and updated HR policy and procedure applicable at the campus.   In the first phase of our work, UICHR concentrated on updating HR policy and procedure to reflect changes in legislation, university policy, HR programs, and HR information systems.  In general, no changes to the intent and direction of HR policies were made.  The emphasis was on identifying where existing policy and procedures were outdated and making necessary updates.  The current versions of HR policy and procedure are effective immediately and will be made available on July 2, 2007 at http://www.uic.edu/depts/hr/relations/policies&procedures.html .  HR policy and procedure continue to be organized numerically by major subjects such as Employment, Compensation, Leaves and Absences, etc.  Colleges or units are able to implement procedures or practices as long as they do not contradict university/campus policy.   At the present time, UICHR is shifting its emphasis from updating existing policy and procedure to identifying and tackling HR policy and procedure topics that are not adequately addressed by the existing body of HR policy and procedure.  These topics require our focused attention due to either the absence of precedence at the campus in these policy areas or an increasing sensitivity to particular policy issues.  As we complete this work, we will be testing and refining a proposed policy governance structure and process that our office recently developed.   I appreciate your patience while UICHR worked to update and republish policy and procedure.  I encourage you to direct questions and feedback to me or those who have ownership of specific sections of the HRPP manual as indicated below.   Thank you, John Loya   HRPP 100 - Nondiscrimination, Equal Opportunity, and Affirmative Action Patricia A. Gill, pagill@uic.edu   HRPP 200 - Employment Ami McReynolds, amimcrey@uic.edu   HRPP 300 - Employment Guidelines Ami McReynolds, amimcrey@uic.edu   HRPP 400 - Job Description and Compensation Anniese Lemond, alemond@uic.edu   HRPP 500 – Benefits 501 – 01 through 501-08 and 505-01 through 505-06 Tim Gavin, gavin@uic.edu 502, 504, and 506-01 – 506-04 Jack McEnery, jmcenery@uic.edu   HRPP 600 - Human Resources Development and Training Vera Stamenkovich, verastam@uic.edu   HRPP 700 - Employee Recognition Vera Stamenkovich, verastam@uic.edu   HRPP 800 - Leaves and Absences Jack McEnery, jmcenery@uic.edu   HRPP 900 - Employee Assistance Jack McEnery, jmcenery@uic.edu   HRPP 1000 - Counseling and Discipline Tom Riley, thriley@uic.edu   HRPP 1100 - Grievances Tom Riley, thriley@uic.edu   HRPP 1200 - Separations Jack McEnery, jmcenery@uic.edu   HRPP 1300 - Records Jack McEnery, jmcenery@uic.edu